Accounting

Integrate book keeping with all your company level as well as project level operations to keep accurate information’s. Provides consolidate information and drill down information till voucher entries. The full-fledged accounts module provides functionality related to their daily accounting needs. Since the module directly integrates with other core modules, the vouchers related to all type of expenses and receipts.

The processes involved in financial accounts are:

  • Standard double entry book-keeping
  • Integrated to all other modules
  • Calculate TDS, Service Tax Calculation, Deduction
  • Generation of required forms
  • Drill down features for browsing Balance Sheet, P&L, Ledgers
  • Built in budget monitoring system
  • Project wise Balance Sheet and P&L
  • Multi company balance sheet and P&L
  • Cash flow reports
  • Browsing across the financial years
  • Built in Audit features & Audit trails

Business Benefits:

  • Integrated accounts eliminates possibility of errors; no duplication of data entry
  • Better transparency among all the departments
  • Better utilization of manpower
  • Better corporate Image - computerized statements
  • Accurate cash flow requirements
  • Better fund management
  • Improved liaison with bankers, auditors, financiers, business partners

CRM

Boost sales productivity, improve win rates by effective lead management and increase success ratio to convert lead into customer. The marketing and sales management is one of the primary requirements of any builders, promoters and real estate developers. Since the owners and the management are able to keep track of a customer right from the enquiry stage, the Customer Relationship Management (CRM) gives them a clear picture about their revenue pattern.

The processes involved in marketing are:

  • Enquiry recording and follow-up
  • Enquiry tracking & analysis on variety of criteria
  • Advertisement booking & analysis of response; track success of every marketing campaign
  • Multilevel brokers management

Business Benefits:

  • Better enquiry management; capture customer’s taste & their trend requirements
  • Improved customer relationship management; up-to-date information about the customer and follow-ups done
  • Timely & targeted follow-ups - Better conversion and timely recovery
  • Better broker management and brokers accounts.
  • Improved cash flow management
  • Improved client records
  • Improved branding thru SMS & Customer Portal

The processes involved in sales are:

  • Creation of Payment templates, Service tax, VAT & Additional Charges etc.
  • Generation of booking forms along with payment schedule
  • Automatic generation of demand and reminder letters based on project stage completion or date or day Interest calculations on outstanding
  • Generation of various reports about bookings, outstanding position, customer aging etc. Payment follow ups
  • Generation of numerous letters like Demand letters, Reminder Letter, Allotment Letter, Mortgage Permission, Bank NOC etc.

Engineering Planning

The efficient delivery of construction projects will be greatly enhanced if project managers focus their efforts on developing measures for identifying, monitoring, and managing scope creep in projects of any size. This module will helps to provide answers to the following questions: What is scope creep? When does it happen (identifying)? Why does it happen (monitoring)? And, how can it be prevented from happening (managing)? So, you can planning and scheduling for the required project resources.

The processes involved in sales are:

  • Activity Scheduling – Define project work breakdown structure (WBS) by defining brocks, activity groups and activities with duration.
  • Resource Planning – Project resource planning against defined activities such as plan for required material, manpower and machinery or construction equipment.
  • Outsource or sub-contracting – You can plan activity for self or outsourced, Also, sub-contracting activity with or without material and/or with or without manpower.
  • Activity Report - Daily activity log against scheduled activities

Business Benefits:

  • Improve project execution efficiency
  • Achieve quality of the construction process
  • Continued commitment all the way through project delivery and commissioning
  • Efficient tracking & monitoring budget & finance.
  • Monitoring any delays, changes, disputes, accidents cost more than ever
  • Increase staff members’ efficiency.

Human Resources

The HRMS module plays a pivotal role in the organization since the management is able to capture the actual overhead costs and administration expenses incurred in a project. A complete HR suite comprising of capturing employee details, their earnings & deductions and monthly payroll setups, the module goes further to capture the other aspects related to employees viz. recruitment, retention, training and appraisals. The Admin expenses provide the detailed view of the cost center wise expenses incurred.

The processes involved in HR & Admin expenses management are:

  • Maintains data of all the employees
  • Recruitment process and employee evaluation & appraisals
  • Handles all allowances & deductions
  • Generation of pay slips; link to automatic attendance system, biometric readers etc.
  • TDS calculation & generation of forms; PF, ESI
  • Letter generation to Bank, Candidates, Employees etc.
  • Administrative expenses booking; cost center wise

Business Benefits:

  • Empowering employees; identifying future leaders in the organization
  • Improved assignment of roles & responsibilities; employee retention
  • Improved establishment of accountability
  • Assists identification of training needs; continuous employee growth

Inventory

With regards to the operations & execution of projects, the focus of any construction industry is on the material movement. Being a very large capital intensive industry, it is the requirement of every management to control and monitor the movement of materials at any given point of time. The modules involved here are the Site Management and the Purchase Management, where there is complete transparency between these two entities.

The processes involved at the site are:

  • Generation of requisition / indent based on the project plan defined
  • Generation of Goods Receipt Notes (GRN's) from site (via inter net); either against a Purchase Order, Work Order, Cash based purchases, and / or from other sites
  • Generation of issue slips from site (via internet); as per the requirements
  • Stores management - tracking all GRN's & issues
  • Stock Transfer between projects.
  • Stock reconciliation

Business Benefits:

  • Define strategic purchase controls
  • No manual intervention; avoid unnecessary delays in material procurement
  • Reduction in wastage and Inventory holding
  • Supplier grading – improves value for money
  • Up to date & better pricing
  • Timely escalation of issues
  • Centralized document management & monitoring
  • Complete and real time Material Management; from Estimation to Indent to Purchase to Delivery to Issue with checks " controls

The processes involved at the Centralized Purchasing Dept. are:

  • Verifying the requisition against estimation, project plan & accordingly process it Supplier registration & grading
  • Handling material requisition / indents from site (via internet)
  • Cross comparison against estimates before approval
  • Floating enquiry & receiving quotations; Generate comparative statements
  • Generate purchase & transport orders along with all the taxation
  • Checking & passing of material " transport bills
  • Inventory control - using FIFO, LIFO, and Weighted Average Recorder levels etc.
  • Receiving goods either against a Purchase Order, Work Order, and Cash based purchases, and / or from other sites.

Purchase

An incorrect purchasing process will affect your business and the relationships with the vendors / sub-contractors. With an ERP system you will primarily be able to synchronize the acquisitions activities. Thus, when analyzing your activity schedules data available in ERP you will be able to correctly size the future acquisitions.

The processes involved are:

  • Generate new demand / indent against scheduled activity as well as prepare demand.
  • Purchase from existing vendors if price and quantity within plan.
  • Request for quotation (RFQ) process is required for excess resources or unplanned resources.
  • Maintain comparison statement for quoted price by the vendors or subcontractor.

Business Benefits:

  • Standardizing RFP process
  • Transparent selection of the right supplier
  • Easy collaboration with suppliers
  • Transparent view of created outstanding orders, commitments and delivery
  • Standardized invoice handling by using retentions
  • Progress tracking option based on PO’s for equipment

Contact Management

The contract management is one of the core functions of the construction industry. Since majority of the work is done by multiple contractors viz. specialized contractors, Labour contractors etc. the module is fully compliant to the various permutations & combinations of work orders required by the industry to get generated.

The processes involved are:

  • Contractor registration & grading
  • Generation of work orders (with and without materials)
  • Monitoring work completion (via Internet)
  • Checking the quality and the workmanship of the contractors
  • Manage attendance of contractor’s manpower.
  • Handling with material contracts, TDS, Service Tax, VAT, Retention, Advance, Debits, Credits & Securities

Business Benefits:

  • Scientific ways of achieving rates – contractor rates
  • Better construction quality – activity wise quality checks
  • Better Labour management – timely completion & monitoring workmanship
  • Contractor grading – improves value for money
  • Better tax management
  • Better discipline in contract execution

Site Management

Site Management is very complex process in the construction business and Costs related to site management can only be calculated after an organization chart has been elaborated, clearly stating how many staff will be required in order to carry out the main contract and for how long they will be stationed at the building site. Monitoring day to day activities is very crucial for any size of the project. This ERP will helps to improve your staff productivity.

The Processes involved are:

  • Assign Activity to project’s staff (e.g. Supervisors)
  • Maintain daily activity log
  • Closely monitor progress of the project

Business Benefits:

  • Major progress of projects
  • Project manager will be pro-active and easily plan and schedule future activities.
  • Save wastage of manpower and excess inventory
  • Activity duration and quantities (as statistical key figures) can be entered in an easy to use UI
  • Activity duration and quantities can be transferred to the project as base for cost, productivity and progress reporting

Land Bank

Land Bank module will enable the grantee to increase the efficiency and effectiveness of its land management decision making and you can maintain partnership accounts and help to keep transparency between partners.

The processes involved are:

  • Land Detail
  • Manage Document Repository
  • Investors Account
  • Manage Payment Cycle in Installment
  • Land Transfer – Land transfer to new partner and existing partner.
  • Indirect Income of Land
  • Recurring Charges and Expenses
  • Land Transaction – Accurate information for the individual partner accounts.

Business Benefits:

  • Maintain healthy collaboration
  • You can manage and plan your payment and collection.
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Our Approach

Generally above all the features available in other Enterprise Resource Planning system, but your organization member’s adequacy for the ERP is very important to make it successful. We believe that this will possible by following unique approach to make your dream true.

Enterprise Resource Planning (ERP) systems are enterprise wide systems which, integrate and automation of company’s business processes. It has been widely reported that a large number of ERP implementations fail to meet expectations, over time and over budget. Implementation approach is the important factor that affects the success of ERP implementation. This paper Summarized the most two common ERP implementation approach (Agile implementation approach and Big bang implementation approach), differentiate between them and reporting a hybrid approach to avoid the disadvantages for these approaches.

ERP implementation life cycle is the method of implementation of the Enterprise Resource Planning system in any organization. It entails many steps and phases proper from the initiation, planning of the implementation undertaking, analysis, designing, realization, transition and operations. ERP implementation life cycle highlights the completely different phases in implementation of an ERP system. It starts right from the screening of the perfect ERP bundle which is appropriate for the company. The steps involved in the ERP implementation life cycle are as follows:

Package deal selection

Package deal selection

This is the first step of the life cycle whereby the right ERP bundle must be

Undertaking planning

Undertaking planning

A proper planning of the venture implementation process needs to be

GAP analysis

GAP analysis

GAP evaluation is a vital step in the ERP implementation life cycle

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Reengineering

Reengineering is required to be achieved as the process of implementation

Coaching & training

Coaching & training

Coaching & Training of the staff is began together with the implementation

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Testing

Testing is an important step and is carried out so that the errors

Implementation Icon

Implementation

This step is finished when the information conversion is done

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Maintenance

Upkeep is completed in the publish implementation phase of the ERP

DRC Construction-ERP once deployed connects the construction work sites, branch offices and head office making it a centralized solution, providing run time information on all ongoing construction projects within group of companies and providing effective agility in all operations.

A construction organization will be able to get a complete bird’s eye view of all companies and their projects. With efficient and appropriate modules for estimation, scheduling and resource planning, Provide consolidate view of vendor and sub-contractor accounts (e.g. Account Payable). You can drill-down accounting reports like balance sheet, profit & loss and ledger. DRC Construction-ERP leverages information to allow organizations to optimize processes, faster and effective decision making resulting in improved margins.

With DRC Construction-ERP you can:

  • Integrate all functions of involved in the building construction life cycle with planning and scheduling of construction activity
  • Detailed resource planning and estimation for your projects
  • Keep a track of all your equipment across locations
  • Consolidate information for your projects balance sheet, profit & loss and ledger accounts.
  • Consolidate information for your projects inventory
  • Provide professional coaching and training
  • 24×7 access through web and mobile
  • If you are looking for a Construction ERP send a mail to info@drcsystems.com
DRC Systems Globally Available
DRC Systems is globally available.